ENSCO 2345 Limited Privacy Notice

Last Updated: 20/03/24

1. Who we are and what we do

Who we are

We are ENSCO 2345 Limited. We are a limited company registered in England and Wales underregistration number 15096617 and we have our registered office at 167-169 Great Portland Street, 5th Floor, London W1W 5PF.

What we do

We are an Electric Vehicle charging company with a difference: we build chargers at destinations. We are committed to protecting the privacy and security of the Personal Data we process about you.

Controller

Unless we notify you otherwise, we are the controller of the Personal Data we process about you. This means that we decide what Personal Data to collect and how to process it.

2. Purpose of this privacy notice

The purpose of this privacy notice is to explain what Personal Data we collect about you and how weprocess it. This privacy notice also explains your rights, so please read it carefully. If you have anyquestions, you can contact us using the information provided below under the ‘How to contact us’section.

3. Who this privacy notice applies to

This privacy notice applies to you if:
1. You visit our website.
2. You purchase goods or services from us.
3. You enquire about our products and/or services.
4. You sign up to receive newsletters and/or other promotional communications from us.

4. What Personal Data is

‘Personal Data’ means any information from which someone can be identified either directly or indirectly. For example, you can be identified by your name or an online identifier.

5. Personal Data we collect

The type of Personal Data we collect about you will depend on our relationship with you. For the type of Personal Data we collect see the table below in the section entitled ‘Purposes, lawful bases and retention periods’.

6. How we collect your Personal Data

We collect most of the Personal Data directly from you in person, by telephone, text or email and/or via our website.
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However, we may also collect your Personal Data from third parties such as:
• reputable companies who provide lead generation contact lists.
• others to whom you have provided consent.
• publicly available sources such as social media platforms

7. Purposes, lawful bases and retention periods

We will only use your Personal Data when the law allows. Most commonly, we will use your Personal Data in the following circumstances:

Categories of individuals

Categories of Personal Data

Purpose of Processing

Lawful Basis

Retention Period

Customer

Name, address, email address. Bank details.

Use of services, marketing purposes, performance of contract and measuring utilisation.

Contract, Consent, Legitimate interests.

For no longer than is necessary for the purposes for which it is intended.

Supplier/ Contractors

Business contact details.

Performance of contract.

Contract

For no longer than is necessary for the purposes for which it is intended.

Where Personal Data is processed because it is necessary for the performance of a contract to which you are a party, we will be unable to provide our services without the required information.

8. Sharing your Personal Data

We may share your personal data with our carefully selected third parties, but will do so inaccordance with data protection regulations such as the UK GDPR.

9. International Transfers

Your Personal Data will not be processed outside the UK/EU.

10. Your rights and how to complain

You have certain rights in relation to the processing of your Personal Data, including to:

Right to be informed

You have the right to know what personal data we collect about you, how we use it, for what purpose and in accordance with which lawful basis, who we share it with and how long we keep it. We use our privacy notice to explain this.

Right of access (commonly known as a “Subject Access Request”)

You have the right to receive a copy of the Personal Data we hold about you.

Right to rectification

You have the right to have any incomplete or inaccurate information we hold about you corrected.

Right to erasure (commonly known as the right to be forgotten)

You have the right to ask us to delete your Personal Data.

Right to object to processing

You have the right to object to us processing your Personal Data. If you object to ususing your Personal Data for marketing purposes, we will stop sending you marketing material.

Right to restrict processing

You have the right to restrict our use of your Personal Data.

Right to portability

You have the right to ask us to transfer your Personal Data to another party.

Automated decision-making.

You have the right not to be subject to a decision based solely on automated processing which will significantly affect you. We do not use automated decision-making.

Right to withdraw consent

If you have provided your consent for us to process your Personal Data for a specific purpose, you have the right to withdraw your consent at any time. If you do withdraw your consent, we will no longer process your information for the purpose(s) you originally agreed to, unless we are permitted by law to do so.

Right to lodge a complaint

You have the right to lodge a complaint with the relevant supervisory authority, if you are concerned about the way in which we are handling your Personal Data. The supervisory authority in the UK is the Information Commissioner’s Office who can becontacted online at:
Contact us | ICO
Or by telephone on 0303 123 1113

How to exercise your rights

You will not usually need to pay a fee to exercise any of the above rights. However, we may charge are asonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

If you wish to exercise your rights, you may contact us using the details set out below within thesection called ‘How to contact us and our Data Protection Officer’. We may need to request specific information from you to confirm your identity before we can process your request. Once in receipt of this, we will process your request without undue delay and within one month. In some cases, such aswith complex requests, it may take us longer than this and, if so, we will keep you updated.

11. Children’s Privacy

We do not offer our products and services to children, and we do not knowingly collect Personal Data of children without parental consent, unless permitted by law. If you are a child, you must have your parent’s permission to use our services. If you learn that a child has provided us with their Personal Data without parental consent, you may contact us, as described below, and if appropriate, we will securely and permanently delete it, in accordance with applicable law.

12. How to contact us and our Data Protection Officer

If you wish to contact us in relation to this privacy notice or if you wish to exercise any of your rights outlined above, please contact us as follows:

Ensco 2345 Limited
Data Protection Officer
Matt Appleton
matthew.appleton@zapgo.co.uk

13. Changes to this privacy notice

We may update this notice (and any supplemental privacy notice), from time to time as shown below. We will notify of the changes where required by applicable law to do so.

Zapgo Job Applicant Privacy Notice

LastUpdated: 12/04/2024

1. Introduction

ENSCO 2345 Limited t/a Zapgo (“Zapgo”, “us”, “we”, “our”) are committed to protecting your privacy and meeting our legal obligations when you apply for a job or you (or an agent acting on your behalf) share your employment details with us.

This privacy notice explains what personal data we collect and use relating to employment and associated candidates (“you”, “your”) during the recruitment process.

As an information-led business, we place great importance on ensuring the quality, confidentiality, integrity, and availability of the data we hold, and in meeting our data protection obligations where we process personal data. We are committed to protecting the security of your personal data. We use a variety of technical and organisational measures to help protect your personal data from unauthorised access, use or disclosure.

We update this privacy notice from time to time in response to changes in applicable laws and regulations, to our processing practices and to products and services we offer. When changes are made, we will update the effective date at the top of this privacy.

2. What personal data do we process?

Personal data means any information about an individual from which that person can be identified, therefore, this does not include data where the identity of the person has been removed (anonymous data). There are “special categories” of more sensitive personal data which require a higher level of protection. Zapgo is the controller of the personal data we hold about you, registered as such with the Information Commissioner’s Office (“ICO”) under registration number ZB636520.

When you apply for a position (whether as an employee or consultant) or submit your CV (or similar employment information) to us, whether directly or through an agency, complete psychometric tests and assessments either provided by us directly or via a partner or attend an interview in person or by remote means, we will collect your personal data. This includes (but is not limited to):

Name and contact details (address,mobile phone number and email address)
Company details (where applicable)
Date of birth and gender
Work history and employment positions held
Salary, other compensation, and benefits information
Nationality / visa / work permit information (where applicable)
Academic and professional qualifications, education, and skills
Photographs you may submit with your application
Demographic information
Records we create during interviews or correspondence with you
Results of pre-employment screening checks such as references or DBS checks (where applicable)
Your performance on any psychometric tests or assessments
Any other information you choose to give us

Please note, when we receive references, we do so on a confidential basis. As a result, we would never provide you with a copy of your reference from a referee.

We may also collect special category data in accordance with the Equality Act 2010. We will only do this, for example, to make reasonable adjustments to enable all candidates to apply for vacancies, attend interviews and to commence employment. This is also necessary to ensure we meet our legal obligations when recruiting.

3. Purposes and bases for using your personal data.

Purpose

Lawful Basis for Processing

To assess your suitability for the role

[This may include assessing your performance on psychometric tests and assessments.]

Processing is necessary for taking steps to enter into a contract with you or for the performance of our contract with you (Article 6(1)(b) of the UK GDPR)
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For special category data collected during the assessments, the additional basis that we rely on relates to our obligations in the field of employment and the safeguarding of your fundamental rights (Article 9(2) (b) of the UK GDPR and Schedule 1 Part 1(1) of the DPA 2018)

To make reasonable adjustments for you during the interview process and comply with our legal obligations under the Equality Act 2010
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Processing is necessary for us to comply with our legal obligations (Article 6(1) (c) of the UK GDPR)

For special category data, the additional basis that we rely on relates to our obligations in the field of employment and the safeguarding of your fundamental rights (Article 9(2) (b) of the UK GDPR and Schedule 1 Part 1(1) ofthe DPA 2018)

To conduct pre-employment screening checks including checking your identity and your right to work in the UK

To contact unsuccessful applicants about future suitable vacancies

Processing is necessary for our legitimate interest of searching for suitable candidates for future vacancies based on their skills set out in the records we hold on candidates (Article 6(1) (f) of the UK GDPR) OR We will carry out this processing where you have consented to us retaining your data and contacting you about future vacancies based on the skills set out in the records we hold about you (Article 6(1)(a) of the UK GDPR)

4. Sensitive personal data

We will only process sensitive ‘special category personal data where we meet one of the conditions required by law for doing so.This includes complying with legal obligations or exercising specific rights in the field of employment law. We may also ask for your explicit consent to process some special categories of personal data.

We process special categories of personal data when we collect or process information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work and to provide appropriate workplace adjustments.

5. Sharing of your information

We may share your data with service providers and suppliers to our business who process data on our behalf. In such cases, our service providers and suppliers are processors and may only use the data inline with our instructions and not for any other purpose. This and other obligations are agreed in the contract between Zapgo and the service providers and suppliers.

Please note that your Personal Data is not processed outside the UK.

Within Zapgo, your personal data will only be shared with those who need to have access to it, which will primarily be our HR personnel and hiring managers.

6. How long will we retain your information?

We will retain your personal data for only as longas is necessary for the recruitment process. If your candidacy is successful and you are employed or hired by us, your data will be processed and retained as set out in our employee privacy notice, provided to you with your employment paperwork.

If your candidacy is not successful, we will retain your CV, application details and interview notes for 12 months (from the date we notified you we would not move forward with your application). Where you are unsuccessful in your application, we may ask if you would like your details to be retained in our talent pool. If you consent to this, we will proactively contact you should any suitable vacancies that arise that may be of interest to you. Please let us know if you would like us to delete your records before our retention period lapses and we will do so.

We will also retain personal data where it is necessary to comply with our legal obligations or as necessary in relation to legal claims. This is rare but may mean we need to retain your data for longer than 12 months.

7. Your rights

Individuals whose personal data we process have the following rights:

You have the right of access to your personal data and can request copies of it and information about our processing of it.
If the personal data we hold about you in incorrect or incomplete, you can ask us to rectify or add to it.
Where we are using your personal data with your consent, you can withdraw your consent at any time.
Where we are using your personal because it is in our legitimate interests to do so, you can object to us using it this way.
In some circumstances, you can restrict our processing of your data, request a machine-readable copy of your personal data to transfer to another service provider and compel us to erase your personal data.

If you wish to exercise any of your rights, please contact us at emailing dpo@zapgo.co.uk or write to us at the following address: 167-169 Great Portland Street, 5th Floor, London W1W 5PF.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

In addition to the above, please note that you have the right to make a complaint at any time to the ICO if you are concerned about the way in which we are handling your personal data.

8. Contact

You can contact us in relation to data protection and this privacy notice by emailing us at emailing dpo@zapgo.co.uk